email-template-generator

OneWave-AI's avatarfrom OneWave-AI

Generate professional email templates for various business scenarios including sales outreach, customer support, internal communications, follow-ups, and apologies. Creates personalized, tone-appropriate templates with subject lines and formatting. Use when users need to write business emails, cold outreach, or professional communications.

⭐24stars🔀6forks📁View on GitHub🕐Updated Oct 22, 2025
[Email and Outreach]

When & Why to Use This Skill

This Claude skill automates the creation of professional, high-conversion email templates tailored for diverse business environments. By providing structured drafts for sales outreach, customer support, and internal communications, it helps users save time, maintain a consistent professional tone, and improve engagement through SEO-optimized subject lines and clear calls-to-action.

Use Cases

  • Sales & Cold Outreach: Generating high-impact B2B sales emails with compelling value propositions and social proof to increase open rates.
  • Customer Support & Service Recovery: Drafting empathetic and professional responses to handle complaints, apologies, and policy explanations effectively.
  • Meeting & Follow-up Coordination: Creating structured requests for meetings and timely follow-up sequences to maintain business momentum after initial contact.
  • Internal Team Communication: Streamlining workplace productivity with clear templates for project updates, internal announcements, and meeting agendas.
  • Professional Rejections & Difficult Conversations: Providing polite and firm templates for declining proposals, rejecting job applicants, or delivering sensitive news.
nameemail-template-generator
descriptionGenerate professional email templates for various business scenarios including sales outreach, customer support, internal communications, follow-ups, and apologies. Creates personalized, tone-appropriate templates with subject lines and formatting. Use when users need to write business emails, cold outreach, or professional communications.

Email Template Generator

Generate professional, effective email templates for any business scenario.

Instructions

When a user requests an email template or needs help writing business emails:

  1. Identify Email Type:

    • Sales/Cold outreach
    • Customer support response
    • Follow-up email
    • Apology/service recovery
    • Internal team communication
    • Meeting request
    • Thank you note
    • Rejection/decline

  2. Gather Context:

    • What is the purpose of this email?
    • Who is the recipient (role, relationship)?
    • What action do you want them to take?
    • What tone is appropriate (formal, casual, friendly, apologetic)?
    • Any specific details or information to include?

  3. Generate Template with:

    • Subject Line: Clear, compelling, action-oriented
    • Opening: Personalized greeting and context
    • Body: Main message broken into scannable paragraphs
    • Call-to-Action: Clear next step
    • Closing: Professional sign-off
    • Variables: [PLACEHOLDERS] for personalization

  4. Provide 3 Variations:

    • Short version: 3-4 sentences, mobile-friendly
    • Standard version: 2-3 paragraphs, balanced
    • Detailed version: Comprehensive with extra context

  5. Include Best Practices:

    • Subject line tips (A/B test suggestions)
    • Personalization tokens to use
    • Timing recommendations
    • Follow-up cadence
    • Common mistakes to avoid

  6. Format Output:

    📧 EMAIL TEMPLATE: [Type]

🎯 PURPOSE: [Goal]
👤 AUDIENCE: [Recipient type]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 1: SHORT (Mobile-Friendly)
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Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 2: STANDARD (Recommended)
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Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 3: DETAILED (Comprehensive)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
💡 OPTIMIZATION TIPS
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✅ Subject Line:
   • [Tip 1]
   • [Tip 2]

✅ Personalization:
   • [Token 1]
   • [Token 2]

✅ Timing:
   • Best send time: [Time]
   • Follow-up: [Cadence]

✅ A/B Testing:
   • Test subject lines: [Option A] vs [Option B]

⚠️ Common Mistakes:
   • [Mistake 1]
   • [Mistake 2]

  7. Special Scenarios:

    • Cold outreach: Focus on value proposition, social proof
    • Apology emails: Acknowledge issue, take responsibility, offer solution
    • Follow-ups: Reference previous conversation, add new value
    • Sales: Problem → Solution → Proof → CTA structure

Example Triggers

  • "Write a cold email for B2B SaaS sales"
  • "Generate a customer apology email template"
  • "Create a meeting request email"
  • "Help me write a follow-up email after a sales call"
  • "Professional email to decline a proposal"

Output Quality

Ensure all templates:

  • Have clear, actionable subject lines
  • Use conversational but professional tone
  • Include specific personalization opportunities
  • Have one clear call-to-action
  • Are mobile-friendly (short paragraphs, scannable)
  • Follow email best practices (under 200 words for cold outreach)
  • Avoid spam trigger words
  • Include unsubscribe for cold outreach

Generate effective, conversion-optimized email templates that users can immediately customize and send.