email-processing
Handles Gmail integration, email parsing, drafting, and sending workflows. Use when processing emails, composing responses, managing email threads, or integrating with Gmail API.
When & Why to Use This Skill
The Email Processing skill streamlines communication by automating Gmail workflows, including intelligent email parsing, contextual response drafting, and comprehensive thread management. It empowers AI agents to handle high-volume correspondence, extract structured data from incoming messages, and maintain professional communication standards through customizable templates and API integration.
Use Cases
- Automated Response Drafting: Generate professional, context-aware replies to routine inquiries or customer requests using pre-defined templates to ensure consistency and speed.
- Structured Data Extraction: Automatically parse incoming emails to extract specific information such as invoice details, meeting invites, or project updates for downstream processing.
- Email Thread Management: Efficiently track and manage complex, multi-turn email conversations, providing summaries and ensuring timely follow-ups on pending actions.
- Integrated Workflow Automation: Connect Gmail with internal tools to trigger automated actions, such as archiving processed emails, saving attachments to a knowledge base, or initiating approval workflows.
| name | email-processing |
|---|---|
| description | Handles Gmail integration, email parsing, drafting, and sending workflows. Use when processing emails, composing responses, managing email threads, or integrating with Gmail API. |
| allowed-tools | Read, Write, Edit, Glob, Grep, Bash |
Email Processing Skill
This skill provides comprehensive email handling capabilities for the Personal AI Employee, including Gmail API integration, email parsing, and response drafting.
Capabilities
- Email Parsing - Extract and structure email content
- Response Drafting - Generate contextual email responses
- Thread Management - Handle email conversations
- Gmail API Integration - Connect with Gmail for send/receive
Email File Format
Emails captured by watchers follow this format:
---
type: email
from: sender@example.com
to: recipient@example.com
subject: Email Subject Line
received: 2026-01-07T10:30:00Z
message_id: abc123
thread_id: thread_xyz
priority: high
status: pending
---
## Email Content
[Body of the email]
## Attachments
- filename.pdf (150KB)
## Suggested Actions
- [ ] Reply to sender
- [ ] Forward to relevant party
- [ ] Archive after processing
Response Templates
Professional Reply
Dear [Name],
Thank you for your email regarding [subject].
[Body of response]
Best regards,
[Signature]
Invoice Response
Dear [Name],
Please find attached the invoice for [description].
Invoice Details:
- Invoice #: [number]
- Amount: $[amount]
- Due Date: [date]
Payment can be made via [payment methods].
Best regards,
[Signature]
Integration
- Works with Gmail MCP server for sending
- Coordinates with approval-workflow for HITL
- Updates vault-management for file operations
Reference
For detailed API documentation, see reference.md
For usage examples, see examples.md